October 2017 Meeting Minutes

September 2017 Meeting Minutes
September 29, 2017
November 2017 Meeting Minutes
December 1, 2017

October 2017 Meeting Minutes


October 26, 2017 Board Meeting Minutes

Call to Order: President, Glenyce Jackson called the meeting to order at 7:03 p.m.

Roll Call:  Present:  President, Glenyce Jackson, 1st Vice President, Carol L. Opalinski, 2nd Vice President, Suzanne Hickel, Treasurer, Sharon Keefer, and Secretary Anthony Higginson. Alternates, Linda Niles, Jeffery Prestage, Patrick Pockat. Maintenance Rick Goad and Ricky Stepp



Members present: Lisel G., Bob Perry, Delores Starr, Roger Keefer

Visitor: Dave Lagergren from ADT

ADT Security Presentation: Motion made by Carol Opalinski to facilitate ADT Security presentation first, Seconded by Jeffery Prestage, and it was passed. Mr. Dave Lagergren provided two estimates for the Boards consideration. The first estimate would cost $22,000 and would include approximately 12 cameras all between 2K and 4K resolution. The second estimate was $12,000 and included approximately 4 cameras at 4Megapixel resolution. Both options included a 90 day install warranty from ADT and a 3 warranty from the camera manufacturer for install or equipment defects. Cost of service calls would be approximately $200-300. Monthly charges for an extended warranty would be approximately $50 for the first estimate, and roughly half for the second estimate. Vandalism is not covered under any of the warranties.



Installation of motion sensors that would be monitored was approximately $150 for each structure being monitored and $35 per each sensor monitored, usually two per structure and locked in for either 36 or 60 months of monitoring.

Two lease options are available for the camera and video equipment. The First option is a lease without the option to buy the equipment. Generally three or five year contract. Down payment would be between 35 and 60% of the total cost of the equipment up front, then monthly billing. The second lease option is through a 3rd party agencies, Marlin, and requires 0% down with monthly billing. Usually at the end of the lease you can buy the equipment for a $1 or similar figure. Billing begins when the equipment is installed and active. Maintenance of equipment is available for both lease options.

The quoted price was good for 30 days from the initial estimate.

The question was asked “Can you add additional equipment while on a lease?” Mr. Lagergren stated it was very difficult to add equipment.

Jeffery Prestage suggested obtaining a second estimate before committing to a security system contract. The board unanimously agreed.

President’s Report:  Deputy Report: Patrols remained on summer schedule from previous meeting motion. A Sex offender in the neighborhood was taken into custody for not properly reporting himself.



A motion was made by Sharon Keefer to continue the summer patrol schedule for the remainder of the fiscal year. Seconded by Anthony Higginson and it passed.

Approval of Minutes: Minutes read by Anthony Higginson. Carol made a motion to accept the August Minutes with corrections to misidentified board members. Seconded by Sue Hickel, and it was passed.

Treasurer’s Report:  Sharon Keefer presented the Treasurer’s Report for October 2017. There is $141,565.13 in checking and savings, and $51,478.71 in CD’s for a total of $193,043.84. Total income for September 2017 was $5,369.41 and total expense was $5,731.87. Anthony Higginson motioned to accept the Treasurer report as read. Seconded by Sue Hickel, and it was passed.

Unfinished Business: Sprinkler estimates: Rich Goad reported the equipment and install estimate he received was $10,000 for the ball field. Material cost would be approximately $1000 and could be installed by the community. It was decided more planning was needed.



Realty Updates: Jeffery Prestage was contacted by the listing agency of the burned out home and it will be going to market soon. Sharon Keefer asked if it has liens from the Fire Department, but Jeffery did not know.

Permanently Occupied Travel Trailers: Linda Niles reported a large mobile trailer with several structures on it from 1614 190TH Ave. to the county. It was parked on the street in front of the address.

The Michael Dawn property has been cleaned up and is for sale.

No contact from the county on the several reported trailers.

Street Lights: Glenyce located over thirty locations for street lights. Currently seventeen street lights in Palmer Lake. Board will consult with PenLight and evaluate the cost of additional lights.

New Business:  Clean Overflow: Jeffery Prestage informed the board the attorney had forwarded an easement to the buyers of Mr. Bor’s property with the outflow of the lake. Jeffery was of the opinion the easement would be rejected as it was presently written. Several members discussed the various issues that have arisen with the outflow blocked, including the cost of damages incurred. Jeffery encouraged the board to work out any issues with the new buyer soon. Carol Opalinski and Patrick Pockat expressed the need to have the attorney work with the new property owner. Jeffery agreed to contact the attorney.

From The Floor: Patrick Pockat reported a tree on his property adjacent to the south beach had tree rot, confirmed by an Arborist. He reported that tree rot spreads through the root systems to adjacent trees.

New resident Bob Perry was present and is indenting on buying additional properties in the community. Commented on the Security System proposal based on many years of experience in the industry. Stated he would expect a company to provide a better warranty period, but the initial cost was about right.

Next Board Meeting:  November 30th, 2017 at 7:00 p.m. at the shed on the South Beach.



Adjournment:  8:55 p.m.